Company event

Organizing a company event looks simple until the day arrives and half the things are missing: catering unconfirmed, invitations nobody sent, the room not set up. An event has many small pieces that depend on each other, and it only takes one being forgotten for it to show in front of the whole team.

This board splits the work into five clear phases, from defining what the event is for to collecting what went well afterward. Each phase has its tasks and its moment, so you can advance without carrying it all in your head and without the last minute rush eating up what matters.

How the board flows

The phases follow the natural order of an event: first you decide, then prepare, promote, run the day, and finally close. Seeing them all at once warns you what is running late while there is still room to fix it.

Concept

The starting point, where you decide what the event is for before spending anything:

• Define the event's goal and audience
• Set the date with margin
• Estimate the available budget

Preparation

The logistics that hold the event up, worth locking down early:

• Book the venue to fit the headcount
• Lock the agenda for the day
• Arrange catering to match the number of attendees

Promotion

Letting people know and preparing what will be handed out or shown:

• Send the invitations well ahead
• Confirm attendees to fine tune the logistics
• Prepare the materials needed

Event day

The execution, where everything prepared gets put in motion:

• Set up the space before people arrive
• Coordinate the program during the day

Follow up

The close almost everyone forgets, and the one that makes the next event better:

• Send a feedback survey to attendees
• Collect lessons learned for next time

How it works in Foco

On import, Foco creates the "Event" job with these columns as a Kanban board. You drag each task from one phase to the next as it advances; on desktop with drag and drop, on mobile by switching columns through tabs.

In Panorama you see the event's tasks alongside those from your other jobs at once, each in its own color, and you can assign each errand to whoever owns it and set a reminder so the booking or the invitations do not slip past their date.