Erasmus+ scholarship application checklist 2027 Europe step by step: documents, deadlines, and requirements

If you're planning to study in Europe with an Erasmus+ scholarship in 2027, this step-by-step checklist will help you organise all the documents, deadlines, and country-specific requirements. The Erasmus+ 2027 call closes between January and March, depending on your university and destination country, so it's crucial to start early. Here’s an actionable guide to ensure you don’t miss anything: from recommendation letters to personal statements and legal procedures.

Each EU country has its own rules for Erasmus+, such as language requirements, additional certificates, or different deadlines. For example, Germany typically requires a B2 level of German, while France asks for a CV in the European format. This list is designed to cover everything you need, regardless of your destination.

How to use this checklist in Foco

Import this checklist into Foco to keep track of every step. Use Panorama mode to see all pending tasks (with different colours if you’re managing other projects) or Foco mode to concentrate solely on the scholarship. Group tasks by due date or start date, and set reminders to avoid missing deadlines. If you dictate tasks by voice, Foco will automatically detect dates and priorities.

• Check the Erasmus+ 2027 call for applications at your university and note the exact deadline
• Verify the specific requirements of your destination country (e.g., language level, medical certificates)
• Schedule an appointment with your university’s international office to clarify any doubts about the process
• Download and fill out the Erasmus+ application form from your university’s website or the National Agency
• Prepare a scanned copy of your ID or passport in PDF format (must be valid for at least 12 months)
• Obtain an official transcript of records from your university (in English or the language of the destination country)
• Request at least two recommendation letters from professors (in English or the required language)
• Write a personal statement or motivation letter (max. 500 words, tailored to the destination country and university)
• Translate into English or the destination country’s language any documents not already in that language (transcript, recommendation letters)
• Obtain an official language certificate (e.g., TOEFL, IELTS, DELE, Goethe-Zertifikat) if required by the destination country
• Prepare a CV in the European format (Europass) with relevant academic and work experience
• Schedule a medical appointment to obtain a health certificate (some countries require this for the visa)
• Check if you need international health insurance covering your stay in the destination country
• Verify if the destination country requires a student visa and apply for it in advance
• Arrange temporary accommodation for your first few days (university dorm, Airbnb, or contact with local students)
• Calculate your estimated monthly budget (rent, food, transport) and compare it with the Erasmus+ grant
• Submit all documents via email or the online platform before the deadline
• Confirm receipt of your application with your university’s international office
• Prepare a physical copy of all documents in case they are requested during an interview (if applicable)
• Regularly check your email and the Erasmus+ platform for updates on your application