How to Consolidate Tasks from GitHub, Jira, Asana, Linear, and Emails in One Place Without Switching Tools

Juggling multiple projects means jumping between GitHub, Jira, Asana, Linear, and your inbox. Each tool has its own workflow, notifications, and format, forcing you to remember where each task lives or duplicate information across separate lists. The solution isn’t to abandon these apps—they’re essential to your work—but to consolidate tasks from multiple apps in one place where you can view, prioritize, and manage them without losing the context of each project. Foco solves this by automatically pulling in what’s assigned or mentioned to you in these tools, while keeping the link to the original source so you don’t have to leave them or manually replicate data.

Why You Need a Single Dashboard for Tasks from Multiple Apps

When you work with several clients or projects, each tool becomes a silo. You check pull requests in GitHub, track issues in Jira, manage deliverables in Asana, and prioritize sprints in Linear. If you also use email to capture urgent requests, you end up with information scattered across five different places. This creates three key problems:

• Loss of context: A task in Jira might be related to an email or a GitHub issue, but when they’re in separate apps, you don’t see the connection until it’s too late.
• Double work: Manually copying tasks from one app to another wastes time and increases the risk of errors (wrong dates, misaligned priorities).
• Lack of global prioritization: Without a single dashboard, it’s hard to decide what to do first when you have deadlines in Jira, Asana, and Linear at the same time.

The typical alternative—using a spreadsheet or a notes app—only makes the problem worse: it requires manual updates and doesn’t scale when tasks are recurring or collaborative. Consolidating tasks from multiple apps in one place doesn’t mean migrating to a new tool; it means centralizing information without breaking existing workflows.

How to Connect GitHub, Jira, Asana, and Linear to Foco (Step-by-Step)

1. Set Up OAuth Connections

Foco integrates with these apps via OAuth, meaning you don’t need to share passwords or manual tokens. Inside the app, go to Settings > Connections and select the tool you want to link (GitHub, Jira, Asana, or Linear). When you authorize, Foco will only access items where you’re mentioned or assigned, without reading your entire history. Each connection has two key options:

• Destination Workspace: Choose whether you want tasks from that app to go to a fixed workspace (e.g., «Client X - Development») or let Foco distribute them automatically based on their content (using AI to detect the project or client).
• Complete in Origin: If you enable this, marking a task as done in Foco will automatically close or comment on it in the original app (e.g., a GitHub issue will move to «Done»).

2. Define Which Tasks Sync

Not all tasks in these apps are relevant. Foco only brings in what directly concerns you:

• GitHub: Issues assigned to you, pull requests where you’re mentioned or requested for review, and pending reviews.
• Jira: Issues assigned to your user, with key fields (title, description, priority, due date, and status).
• Asana: Tasks assigned to you, including dates, assignees, and tags.
• Linear: Issues assigned to you, including sprints and priorities.

Tasks appear in Foco with the same title, description, and metadata as in the original app, but with a color associated with the workspace you’ve chosen. For example, if you configure Jira issues for client «Acme» to go to the workspace «Acme - Support» (blue), they’ll all appear in blue in your dashboard.

3. Capture Emails as Tasks Without Leaving Your Inbox

Emails with requests or deadlines often get lost in the noise of your inbox. With Foco, each user has a unique capture address (format u-xxxx@in.heyfoco.com, visible in the app). To turn an email into a task:

• Forward the email to your capture address (you can save it as a contact for quick access).
• Foco automatically extracts the subject as the task title, the body as an attached note, and detects dates, times, and priorities if they’re in the text.
• The task appears in the workspace you’ve configured for emails (or in the automatic destination if using AI).

The original email remains attached as a note, so you don’t lose context when replying from your usual email client.

How to Organize Consolidated Tasks in a Single Dashboard

1. Use Panorama Mode to See Everything at Once

Foco’s Panorama mode shows all your tasks from every workspace in one view, each with the color of its project. This is useful for:

• Identifying bottlenecks: If you see many red (urgent) tasks from the same client, you can prioritize them.
• Avoiding overlaps: By seeing GitHub, Jira, and Asana tasks together in a calendar, you spot days with too much workload.

2. Filter by Due Date or Scheduled Date

Each task in Foco has two optional dates: scheduled date (when you’ll work on it) and due date (the deadline). In List view, you can group and filter by either. For example:

• Today: Tasks with a scheduled date of today, regardless of whether they’re from GitHub, Jira, or an email.
• This Week: Tasks with a due date in the next 7 days, sorted by priority.
• No Date: Tasks without a deadline, which you can review when you have time.

3. Leverage Kanban and Calendar Views

The Kanban view lets you drag tasks between customizable columns (e.g., «To Do», «In Progress», «Blocked», «Done»). On desktop, dragging is smooth; on mobile, you use tabs. The Calendar view shows tasks with scheduled dates in a day, week, or month view, alongside events from your Google Calendar or Outlook (if synced). This is key to consolidate tasks from multiple apps in one place and plan your day without missing anything.

Comparison with Asana: When to Choose Each Tool

Asana is a powerful project management tool, but it has limitations for those juggling multiple jobs or clients. According to prices published as of July 9, 2026:

• Free Plan: Limited to 2 users, making it impractical to collaborate with multiple clients without paying. Foco, on the other hand, allows unlimited workspaces and tasks in its free plan, ideal for freelancers or small teams.
• Minimum of 2 Seats: Asana’s Starter plan (10.99 USD/user/month) requires paying for at least 2 users, even if you work alone. Foco has no such requirement: you only pay for your account.
• Focus on Single Projects: Asana is optimized for managing one project or team at a time, with features like Timeline (Gantt) or portfolios that are useful for large teams. Foco, however, is designed to consolidate tasks from multiple apps in one place, showing in a single dashboard what comes from GitHub, Jira, Asana, Linear, and emails.

Asana is a better option if you work on a single project with a large team and need advanced features like automations or workload management. But if you handle multiple clients or projects and use different tools for each, Foco lets you centralize without duplicating work or paying for seats you don’t need.

Productivity isn’t about doing more things; it’s about doing the right things at the right time. A single dashboard that shows what’s urgent in GitHub, pending in Jira, and upcoming in Asana helps you decide without wasting time switching apps.

Conclusion: A Workflow Without Silos

Consolidating tasks from multiple apps in one place doesn’t require migrating to a new tool or abandoning the ones you already use. With Foco, you connect GitHub, Jira, Asana, Linear, and your email so tasks arrive automatically in a single dashboard, with the context of each project and the option to close them at the source. This eliminates double work, lets you prioritize with global information, and keeps each client or project’s workflow intact. The result is less stress, fewer oversights, and more time for what matters: making progress on your deliverables.