How to Consolidate Tasks from GitHub, Jira, Asana, Notion, and Emails in One Place Without Switching Tools

Juggling multiple projects—whether for clients, internal teams, or different tools—often means constantly switching between tabs: GitHub for pull requests, Jira for pending issues, Asana for team tasks, Notion for documentation, and email for urgent reminders. Consolidating tasks from multiple apps in one place without switching tools doesn’t just save time; it reduces the risk of missing deadlines or priorities. The solution isn’t migrating everything to a single platform (impossible when each client or project uses its own tool), but connecting them so their tasks appear in a unified dashboard. This way, you work from one place without losing the context of each project.

Why Centralize Tasks from Multiple Apps in One Dashboard

Switching tools every time you check a task has hidden costs: losing track of what you were doing, forgetting what to prioritize, or even duplicating work by not seeing everything at once. For example, if one client assigns you an issue in Jira while another mentions you in a Notion page, it’s easy for one of them to get buried under other notifications. Consolidating tasks from multiple apps in one place eliminates that visual noise and lets you:

• See at a glance what tasks are due today, regardless of which tool they come from.
• Prioritize between different projects (e.g., a critical bug in GitHub vs. a meeting in Asana).
• Avoid the mental 'context switching' of having to remember where each task lives.
• Work without distractions: by not opening each app, you reduce the temptation to check irrelevant notifications.

Centralizing doesn’t mean abandoning the tools you already use, but no longer depending on them to remember what to do.

How to Connect GitHub, Jira, Asana, and Notion in Foco Plus Step by Step

1. Access Connections from Settings

In Foco Plus, go to Settings > Connections (available on mobile and desktop). Here, you’ll see the catalog of supported integrations: Notion, Linear, GitHub, Jira, Asana, and MCP servers. Each connection uses OAuth, so you don’t need to share passwords—just authorize access from your account in each tool.

2. Choose the 'Destination Work' for Each Connection

When connecting an app, Foco asks you to select a destination work: the container where tasks from that tool will be automatically created. You have two options:

• Automatic: Foco analyzes the task content (title, description, tags) and decides which work to assign it to. Ideal if you work with very different projects (e.g., one client uses Jira for development, another uses Asana for marketing).
• Fixed Work: All tasks from that connection will always go to the same work. Useful if a client or project uses a single tool (e.g., all GitHub issues go to the 'Client X Development' work).

3. Configure Which Items Sync

Each integration brings only what’s relevant to you:

• GitHub: Issues assigned to you, pull requests where you’re mentioned or asked to review.
• Jira: Issues assigned to your user (filter by projects if needed).
• Asana: Tasks assigned to you in any project or team.
• Notion: Pages or tasks where you’re mentioned or assigned (supports databases and task lists).

You can adjust these filters anytime from the connection settings.

4. Enable 'Complete Also in Source'

If you check this box, completing a task in Foco that comes from an integration will automatically close or comment on the original item in its source tool. For example:

• In GitHub, marking a pull request as done in Foco will close it in GitHub with an automatic comment.
• In Jira, completing an issue will add a 'Resolved in Foco' comment and change its status to 'Done'.
• In Asana, the task will be marked as completed.

This avoids having to update each tool manually, but you can disable it if you prefer to review changes before applying them.

How to Add Tasks from Emails Without Leaving Foco

Emails are often a constant source of tasks: client reminders, urgent requests, or follow-ups. With Foco Plus, you can consolidate tasks from multiple apps in one place by including emails too, without manually forwarding them to another tool. Each user has a unique capture address in the format u-xxxx@in.heyfoco.com (visible in Settings > Email Capture). When you forward an email to that address:

• Foco automatically extracts the subject as the task title.
• Attaches the full email as a note (with text, images, and attachments).
• If the email includes dates (e.g., 'for Friday'), Foco detects them and adds them as due or start dates.

You can rotate your capture address anytime if you suspect it’s been compromised.

Advantages Over Alternatives Like Asana for Managing Multiple Projects

Tools like Asana are designed to manage projects within a single organization, but they have limitations when working with multiple clients or external teams, each with their own tools. Key comparison:

• Collaboration with external clients: In Asana, the free plan only allows 2 users, forcing you to pay for at least 2 seats (21.98 USD/month on the Starter plan) even if you work alone. Foco allows unlimited collaborators on the 4 EUR/month plan, with no seat minimum.
• Native integrations: Asana supports integrations with GitHub or Jira, but they’re often one-way (e.g., view Jira tasks in Asana, but not close them from Asana). Foco syncs bidirectionally and updates the status in the original tool.
• Flexibility for multiple projects: Asana groups tasks by projects, but isn’t optimized to see all your tasks from multiple clients at once (Panorama mode in Foco) or isolate a single project (Foco mode). Also, in Asana, you can’t assign different colors to each client for instant identification.
• Email capture: Asana doesn’t have a native email capture address. Foco automatically extracts tasks from forwarded emails, attaching the email as a note.

Asana is an excellent option for internal teams with complex projects (especially on Advanced or Enterprise plans), but if you manage multiple projects or clients at once, Foco offers a more agile approach: less setup, more flexibility to switch between contexts, and a per-user price with no minimums. The Asana prices cited correspond to those published as of 2026-07-09 and may change.

How to Organize Centralized Tasks in Foco

Once all your tasks are in Foco, use these features to manage them without losing control:

1. Use Panorama Mode to See Everything Together

Panorama mode shows all your tasks from every work in one dashboard, each with its container’s color. Ideal for prioritizing between different projects (e.g., a bug in GitHub vs. a meeting in Asana). You can filter by start date, due date, priority, or tags.

2. Isolate a Project with Foco Mode

When you enter a specific work, Foco filters the dashboard to show only its tasks. Useful when you need to focus on one client or project without distractions.

3. Switch Between Views Based on Your Needs

Foco offers three views accessible with one button:

• List: Groups pending tasks by date (Today, This Week, Later, No Date) and shows a collapsible section of completed tasks. You can group by start or due date.
• Kanban: Customizable columns (e.g., To Do, In Progress, Review, Done). On desktop, you drag tasks; on mobile, you use tabs.
• Calendar: Weekly or monthly view (on desktop) or daily (on mobile). Tasks appear alongside your Google Calendar or Outlook events.

Conclusion: Fewer Tools, More Focus

Consolidating tasks from multiple apps in one place isn’t about replacing the tools you already use, but reducing the friction of switching between them. With Foco Plus, you connect GitHub, Jira, Asana, Notion, and your emails to see everything in a unified dashboard, without losing the context of each project. The key is flexibility: you can see all your tasks at once or isolate a single project, use colors to identify clients, and close tasks in Foco that update automatically in their original tool. If you manage multiple projects or clients, the alternative isn’t migrating everything to one app, but no longer depending on them to remember what to do.